Cookie statement

Cookie statement

This cookie statement (hereinafter “Cookie Statement”) governs the use of cookies and social media plugins on the website of the Azelis group (hereinafter “Azelis Group”): www.azelis.com (hereinafter: the “Website”).

Cookies are small text files that are stored on a device’s hard drive and which contain certain information and sometimes personal data. Social media plugins are small pieces of software developed and provided by social media service providers, which add social media integration when built into the Website.

For the use of your information by third-party cookie providers or third-party social media plugin providers (such as LinkedIn, Facebook, YouTube and Vimeo), please consult the policy of the providers.

For the use of your personal information collected by Google and YouTube cookies, please refer to: https://policies.google.com/technologies/cookies?hl=en-US .

For LinkedIn, https://www.linkedin.com/legal/cookie-policy .

For Facebook, https://www.facebook.com/policy/cookies/.

If you want general information about how we process your personal data other than through cookies and social media plugins, including in relation to your communication with us via e-mail, phone, fax and social media and in relation to any order or purchase, please see our Privacy Statement.

A separate privacy statement governs the processing of personal data of people who choose to apply via the “Working at Azelis” website (www.azelis.com/en/about-azelis/careers/working-at-azelis) or any other websites of the Azelis Group.

By continuing to use the Website after having been informed of the use of cookies, you acknowledge that you have read and that you accept this Cookie Statement.

IN GENERAL

The data controller of the processing of your personal data via cookies and social media plugins on the Website is Azelis Corporate Services NV/SA, Posthofbrug 12 bus 6, 2600 Antwerp, Belgium, with company number 0828.239.349, RPR/RPM Antwerp division Antwerp (hereinafter: “Azelis”, “we”, “us”, “our”). You can contact us via e-mail at privacy@azelis.com

A reference in this Cookie Statement to certain laws or regulations also includes any change, replacement or annulment of these laws or regulations, including any related executive decisions.

Azelis reserves the right to, from time to time, modify, change or amend this Cookie Statement at its own discretion. You can always consult the latest version of this Cookie Statement on our Website.

COOKIES

You can avoid cookies being placed by configuring your browser as such. Guidelines about how to do this can be found here:

However, not allowing cookies when visiting the Website may cause certain or all features of the Website to stop working properly.

When you visit the Website, Azelis places a number of cookies. Most data pertaining to these cookies, their placement and use allow to identify you, and Azelis uses them to gain insight into how you and other visitors use the Website by gathering statistical and usage data, enabling Azelis to provide a better user experience on the Website.

Azelis knows about the following cookies being used on the Website:

Name

Type

Purpose

Storage period

 

“_dc_gtm_UA-4367610-2”

Analytical and statistical

Google Analytics cookie. This cookie records your preferences so that your preferences remain each time you return to our Website. Commonly this would be your language settings or anything where you have indicated a preference. Where forms are used on the Website, we hold the information in a session cookie so that we can improve the user experience on the Website. If you, for example, forget to fill in parts of a form when submitting a form, we can auto-fill the values for those fields that have been filled in, thereby reducing the number of fields you need to amend. This information is stored only in your browser.

1 day

  •  “_ga”,
  • “_gid”,

 

Analytical and statistical

Google Analytics cookies. This cookie is used to determine how you and other visitors use our Website. With these insights, we are able to compile reports and improve our Website and services. These cookies collect information in an anonymous form, including the number of visitors to the Website, where visitors have come to the site from and the pages they visited.

 

For more information about these Google Analytics cookies, see: https://developers.google.com/analytics/devguides/collection/analyticsjs/cookie-usage?csw=1

  • “_ga”: 2 years
  • “_gid”: 1 day

 

_hjIncludedInSample

marketing

Hotjar cookie. This session cookie is set to let Hotjar know whether that visitor is included in the sample which is used to generate funnels.

session

_hjid

marketing

Hotjar cookie. It is established as soon as a user loads a page containing the Hotjar code. The cookie contains a Universal Unique Identifier (UUID) that allows Hotjar to follow the same visitor through multiple pages and sessions.

355 days

lang

marketing

LinkedIn cookie. Sets default locale/language.

session

lidc

marketing

LinkedIn cookie. Used for routing.

1 day

lissc

marketing

LinkedIn cookie. Unclassified.

1 year

UserMatchHistory

advertising

LinkedIn cookie. Advertising purposes.

29 days

bcookie

advertising

Microsoft MSN 1st party cookie. This cookie is used for sharing the content of the website via social media.

2 years

_fbp

advertising

Facebook pixel. Advertising purposes.

For more information about our joint controller agreement with Facebook, see:

https://www.facebook.com/legal/terms/page_controller_addendum

3 months

fr

advertising

Facebook cookie. Advertising purposes.

3 months

AcceptedCookiePolicy (initiator: Script tag)

Necessary

Remembers if the visitor has accepted the Cookie Statement.

1 year

You may at all times withdraw your consent with Azelis’ use of cookies. To exercise this right, it suffices to delete the cookies, which have been placed on your device. To do so, you are kindly asked to refer to the appropriate instructions of your browser manufacturer, as listed above.

PURPOSES FOR WHICH AZELIS USES YOUR PERSONAL DATA

Azelis processes your personal data to perform statistical analyses so that we may improve our Website, advertisement, products and services or to develop new products and services.

We process your personal data for marketing purposes by us or any other entity within the Azelis Group.

Azelis may also process your personal data for the preservation of the legitimate interests of Azelis, its affiliates and partners or a third party if your registration with or use of the Website can be considered (a) a violation of this Cookie Statement or the intellectual property rights or any other right of a third party, (b) a threat to the security or integrity of any of the Website or to Azelis or to any of its affiliates’ or its subcontractors’ underlying systems due to viruses, Trojan horses, spyware, malware or any other form of malicious code, or (c) in any way hateful, obscene, discriminating, racist slanderous, spiteful, hurtful or in some other way inappropriate or illegal.

Your personal data may be transferred to the police or the judicial authorities as evidence or if there are justified suspicions of an unlawful act or crime committed by you through your use of the Website.

LEGAL BASIS FOR PROCESSING YOUR PERSONAL DATA

The processing of your personal data for the purposes outlined above is based on your consent or a legal obligation that Azelis must comply with. 

In some cases, the processing of your personal data may be necessary for purposes of our legitimate interests, such as:

  • Keeping our Website, social media channels, products and services safe from misuse and illegal activity.

Note that we ask your consent for the collection of your personal data by other cookies than the functional and necessary ones.

TO WHOM AZELIS SENDS YOUR DATA

Azelis relies on third-party processors who process your personal data on our behalf in order to provide you with our Websites. These third-party processors are only allowed to process your personal data on behalf of Azelis and upon the explicit written instruction of Azelis.

Azelis warrants that all third-party processors are selected with due care and are obliged to observe the safety and integrity of your personal data.

We may share your personal data with other entities within the Azelis Group. However, we ensure that all Azelis entities will take due care that all processing of your personal data is in line with what is set out in this Cookie Statement.

Azelis does not send your personal data in an identifiable manner to any third party without your explicit permission to do so. However, Azelis may send anonymized data to other organizations that may use those data for improving products and services as well as to tailor the marketing, displaying and selling of those goods and services.

LOCATION AND TRANSFER

Azelis processes your personal data within the European Economic Area (EEA). However, in order to process your personal data for the purposes outlined  above, we may also transfer your personal data to other entities within the Azelis Group or to third parties who process on our behalf outside the EEA. Each entity outside the EEA that processes your personal data will be bound to observe adequate safeguards with regard to the processing of your personal data. Such safeguards will be the consequence of:

  • The recipient country having legislation in place which may be considered equivalent to the protection offered within the EEA; or
  • A contractual arrangement between Azelis and that entity. All Azelis entities are parties to a contractual agreement based on the European Commission’s Standard Contractual Clauses (controller-to-controller) (Commission Decision C(2004)5721) which will be replaced when the European Commission adopts new contractual standard clauses in compliance with Article 46, 2, c, GDPR.

QUALITY ASSURANCES

Azelis does its utmost best to process only those personal data which are necessary to achieve the purposes listed above.

Your personal data is only processed for as long as needed to achieve the purposes listed above or up until such time where you withdraw your consent for processing them. Your withdrawal of consent may imply that you can no longer use the whole or part of our Website. Azelis will de-identify your personal data when they are no longer necessary for the purposes outlined above unless there is:

  • An overriding interest of Azelis, or any other third party, in keeping our personal data identifiable;
  • A legal or regulatory obligation or a judicial or administrative order that prevents Azelis from de-identifying them.

Azelis will take appropriate technical and organizational measures to keep your personal data safe from unauthorized access or theft as well as accidental loss, tampering or destruction. Access by personnel of Azelis or its third-party processors will only be on a need-to-know basis and be subject to strict confidentiality obligations. You understand, however, that safety and security are best-efforts obligations which can never be guaranteed.

YOUR RIGHTS

​​​​​​​You have the right to request access to all personal data processed by Azelis pertaining to you. Azelis reserves the right to charge an administrative fee for multiple subsequent requests for access that are clearly submitted for causing nuisance or harm to Azelis. Each request will specify for which processing activity you wish to exercise your right to access and will specify to which data categories you wish to gain access to.

 

You have the right to ask that any personal data pertaining to you that is inaccurate, are corrected free of charge. If you submit a request for correction, your request needs to be accompanied by proof of the flawed nature of the data for which correction is asked.

You have the right to withdraw your earlier given consent for the processing of your personal data.

You have the right to request that personal data pertaining to you is deleted if this data is no longer required in the light of the purposes outlined above or if you withdraw your consent for processing them. However, you need to keep in mind that a request for deletion will be evaluated by Azelis against:

  • Overriding interests of Azelis or any other third party;
  • Legal or regulatory obligations or administrative or judicial orders which may contradict such deletion.

Instead of deletion, you can also ask that Azelis limit the processing of your personal data if (a) you contest the accuracy of the data, (b) the processing is illegitimate, or (c) the data is no longer needed for the purposes listed above.

You have the right to oppose the processing of personal data if you are able to prove that there are serious and justified reasons connected with these particular circumstances that warrant such opposition. However, if the intended processing qualifies as direct marketing, you have the right to oppose such processing free of charge and without justification.

You have the right to receive from us in a structured, commonly-used and machine-readable format all personal data you have provided to us.

If you wish to submit a request to exercise one or more of the rights listed above, you can send an e-mail to the Azelis Group’s general privacy e-mail address: privacy@azelis.com. A request to exercise a right will not be construed as consent with the processing of your personal data beyond what is required for handling your request. Such a request should clearly state which right you wish to exercise and the reasons for it if such is required. It should also be dated and signed and accompanied by a digitally scanned copy of your valid identity card proving your identity. If you use the contact form, Azelis may ask you for your signed confirmation and proof of identity.

Azelis will promptly inform you of having received this request. If the request proves valid, Azelis shall honor it as soon as reasonably possible and at the latest thirty (30) days after having received the request.

For questions or complaints regarding the processing of your personal data by Azelis, please feel free to contact Azelis via the Azelis Group’s general privacy e-mail address: privacy@azelis.com.  You equally have the right to file a complaint with the competent data protection authority.